Branch Secretary

As a Community Branch Secretary, you have a key role to play in the management of your branch. You will also oversee administration of your branch, ensuring that all meetings and documents are produced and kept safe.

The responsibilities of a Community Branch Secretary include:

  • Negotiating with the employer on behalf of your members.
  • Taking notes of meetings/producing minutes.
  • Keeping all books and branch agreements.
  • Keeping copies of correspondence.
  • Dealing with claims and benefits.
  • Arranging meetings between management and the branch.
  • Keeping up to date membership records (regular six-monthly checks).
  • Undertaking regular branch health checks alongside the Regional Organiser.
  • Sending all agreements to the regional office.
  • Ensuring that member data is kept safe.


Community would never expect you to undertake this role without proper training. To ensure you are confident in your role as a Branch Secretary our team offer in-person and virtual training on diverse topics to support you in your role. This includes, but is not limited to, your role and responsibilities, minuting meetings, writing and keeping documentation of your branch, data protection, case management, negotiations and more.

If Community is recognised in your workplace, your workplace should offer facility time to cover your time training.

Visit our  events calendar to register for upcoming training.

As a Representative, you also get access to our  RepCentre – a central hub for all the resources and information you need as a Branch Secretary.

We recommend you take full advantage of our Representative training opportunities. If you have any queries, please contact us.

Your rights as a Branch Secretary 

As a Branch Secretary, you have certain rights under employment law. These are set out in the Advisory, Conciliation and Arbitration Service (ACAS) code of practice. This includes time off for union duties.

Interested in becoming a Branch Secretary? 

Speak to your local Representative on site if you have one, and they’ll able to explain what opportunities are available. If you don’t have a Representative on site or want further information, contact your regional team.

Register your interest


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